FAQs for Grantees & Applicants
Welcome to the Healthy Tomorrows Partnership for Children's
Program commonly asked questions and answers section. We hope
you find them useful and informative. For more information or
if you have additional questions, contact AAP Healthy Tomorrows Staff.
You may select frequently asked questions for:
FAQs
FOR HEALTHY TOMORROWS GRANTEES
GRANTEE QUESTIONS
- Do I need
to register with Grants.gov?
- Am
I required to submit a Post-Award Performance Report?
- When
are Post-Award Performance Reports due?
- What
are Post-Award Performance Reports?
- Do
I need to be a registered user in HRSA's EHBs?
- What
do I need to do to complete my Post-Award Performance Report?
- Is
there a field where I can enter the performance measure objectives
for the remaining years of the grant?
- Who
do I contact for technical assistance on how to report in
the HRSA's EHBs?
- When
is the Financial Status Report (FSR) due to Grants Management?
- When should
I submit a carryover request to HRSA?
- What do I do if I need to request a change in Project Director, a change in goals and objectives, a carryover, etc?
- When do I submit the various reports (i.e. progress reports, financial status report, final report) for the HTPCP grant?
- How do I find out my HTPCP MCHB Project Officer and Grants Manager?
- Who do I contact if I need additional technical assistance or require more information?
- If
I have additional questions not addressed in the FAQ section,
what should I do?
ANSWERS
Do I need to register with Grants.gov?
For new applications, grantees need to be register with Grants.gov. This is a requirement for new application submissions. To register, visit Grants.gov. Grantees will no longer have to submit information about their non-competing continuation applications in Grants.gov. The application will be submitted entirely in the Electronic Handbooks. For assistance with registration, contact the help desk or by phone at (800) 518-4726.
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Am I required to submit a Post-Award Performance Report?
Yes, all current and new grantees are required to submit
the post-award performance report.
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When are Post-Award Performance Reports due?
Post-Award Performance Reports are due 120 days after
the close of the grant year, which is usually the end of
February. The final-year Performance Report is due 90 days after the official end of the project period for the Healthy Tomorrows grant.
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What are Post-Award Performance Reports?
The post-award performance reports are "final" data counts on data collection sheets for the recently completed project year. Financial, administrative and performance measure data will no longer be submitted with the non-competing continuation application. All “final” data will be submitted in post-award performance reports.
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Do I need to be a registered user in HRSA's EHBs?
Yes, this is required in order to complete the post-award
performance reports.
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What do I need to do to complete my Post-Award Performance
Report?
As a reminder, continuing grantees will no longer submit financial, administrative or performance measure data with the non-competing continuation application. All data should be submitted in the Post-Award Performance Report. Grantees must complete the
following steps:
1. Register in HRSA's EHBs if you have not already
done so and add your grant to your portfolio. To register,
visit the HRSA EHB Web site.
2. If you submitted your new grant electronically, review the data you provided
on the financial forms and make any changes based on the
notice of grant award and other changes as approved by your
Federal MCHB Project Officer.
If you submitted a new grant via paper submission (HRSA only accepts papers submissions if waiver requests are approved by the Division of Grants Policy), complete
the financial forms providing the budgets for all years
of the grant based on the notice of grant award and other
changes as approved by your Federal MCHB Project Officer.
3. If you submitted your new grant electronically, review the information provided
in the abstract (Form 6 or 8) and the project summary data
form (Form 7) and make any changes that were approved by
your Federal MCHB Project Officer.
If you submitted a new grant via paper submission, complete
the abstract (Form 6 or 8) and grant summary information
forms (Form 7).
4. For the performance measures sections (Cultural
Competency & Family Involvement), provide objectives
for all grant years as approved by your Federal MCHB Project
Officer and submit data for the current year as "final".
5. By completing Steps 1-4, you have submitted your
post-award performance report.
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Is there a field where I can enter the performance measure
objectives for the remaining years of the grant?
Yes. Once in HRSA Electronic Submission Handbook, HRSA
EHB will prompt you to enter your performance measure objectives.
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Who do I contact for technical assistance on how to report
in the HRSA's EHBs?
Please email HRSA Call Center or call (877) GO4-HRSA or (877) 464-4772.
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When is the Financial Status Report (FSR) due to the Grants
Management?
The Financial Status Report is due to HRSA no later than 90 days after
the completion of the budget period. The budget period for
HTPCP grants is March 1 - Feb 28.
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When should I submit a carryover request to HRSA?
Requests to carryover unobligated balances should be submitted electronically as Prior Approval requests in EHB with the Federal Financial Report (FFR) within 90 days after the completion of the budget period. The Federal Financial Report form SF 425 consolidates two previously used forms, the Payment Management System Quarterly Report form, PSC 272, and the Financial Status Report, SF 269. If there is no carryover request at the time of FFR submission, you have 30 days to submit the request electronically in EHB. This request still must be submitted within 90 days after the completion of the budget period. You may request a carryover if you have unspent funds from the previous funding period that you wish to spend in the current funding period. Carryover requests may only be submitted from the previous year's budget funds to spend in the current budget year.
If you have additional questions, please contact your Grants Management Specialist. The name and contact information for your Grants Management Specialist is listed on Page 2 of your Notice of Grant Award.
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What do I do if I need to request a change in Project Director, a change in goals and objectives, a carryover, etc?
Submit a prior approval request in EHB. The prior approval request is a request initiated by the grantee to change grant related information. In the past these requests were submitted on paper or via email. Prior approval requests include project director change, carryover of unobligated balances, extension of project period with or without funds, re-budgeting administrative supplements, and other changes such as grantee names or deviation from terms.
The project director or other user with administrator or grant users privileges in the grant handbook will manage user privileges for prior approval requests. Grantee users with privileges to edit or submit prior approval requests in the grant handbook will log into the EHBs and begin the request. The grantee will complete required forms in the fields and the Web based form then upload completed required documents as attachments in the EHB.
Once all required fields have been completed and validated and all documents have been uploaded into the EHBs the grantee will submit the request to HRSA. HRSA program and grants office personnel will review the request and either approve, disapprove or request more information. Grantee users will receive an electronic notification of HRSA’s decision. If the request is returned for changes make the appropriate changes and resubmit the request through the EHB. Once the request is approved HRSA will complete the process and deliver any related documentation such as a revised Notice of Grant award or NGA.
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When do I submit the various reports (i.e. progress reports, financial status report, final report) for the HTPCP grant?
Click here for the HTPCP Grant Life Cycle.
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How do I find out my HTPCP MCHB Project Officer and Grants Manager?
Click here to find out your HTPCP grant MCHB Project Officer and Grants Manager.
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Who do I contact if I need additional technical assistance or require more information?
Question about: |
Who do I Contact? |
Changes to project goals & objectives |
MCHB Project Officer |
Changes in Project Director |
MCHB Project Officer |
Changes in Contact Information |
MCHB Project Officer |
AAP Staff |
Budget Revisions |
HRSA Grants Manager |
MCHB Project Officer |
Request for Carryover Requests |
HRSA Grants Manager |
MCHB Project Officer |
Grants.gov |
HRSA Help Desk
(800) 518-4276 |
Electronic Handbook (EHB) |
HRSA Call Center
(877) 464-4772 |
Competitive Guidance |
MCHB Project Officer |
AAP Staff |
Non-Competing Continuation Guidance |
MCHB Project Director |
AAP Staff |
TA Visits |
AAP Staff |
Click here for MCHB and AAP contact information.
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If I have additional questions not addressed in the FAQ
section, what should I do?
Please contact AAP Healthy Tomorrows staff.
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FAQs FOR HEALTHY TOMORROWS APPLICANTS
APPLICANT QUESTIONS
1. Do I need to
register with Grants.gov?
2. How can I obtain
an application packet and program guidance?
3. How can I get a
sample grant application?
ANSWERS
Do I need to register with Grants.gov?
Yes. If you plan to apply for a HTPCP grant or another
federal grant in the future, please register now. This is
a requirement for submission. To register, visit Grants.gov.
For assistance with registration, contact the help desk or by phone at (800) 518-4276.
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How can I obtain an application packet and program guidance?
An application packet and the program
guidance can only be obtained during an open grant cycle
through Grants.gov.
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How can I get a sample grant application?
The only ways to obtain sample applications
are to contact a grantee to send their application narrative
to you or to contact the Freedom of Information Act (FOIA)
office at (301) 443-2865 and request a sample.
If you are a member of the American Academy of Pediatrics
(AAP), you can find a grantee by searching the Grants Database. You will need your AAP ID and password to log in and will be redirected to the Grants Database. Using "Advance Submit", select "Healthy
Tomorrows" under "Programs" and search for
grants by location and health topic. Search results will
provide you with grantee contact information.
If you are not
a member of the AAP you can search the public Grants Database and contact Healthy Tomorrows staff for grantee
contact information.
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